Formal or Business letter

1)      Write your address on left hand side.

2)      Leave a line and mention the date.

3)      Write the name and address of the person or firm to whom the letter is to

      be sent on the left hand side after leaving a line.

4)   Leave one line and begin your letter with salutation, e.g. Dear Sir or   

      Madam.

5)   Leave a line and mention the aim of the letter, e.g.

6)   Leave a line to start off your letter.

7)   Body of the letter:

• Keep your letter as brief and clear as possible.
• Get to the point and do not squander time with unnecessary introduction.
• Do not leave the reader wondering what you want him to do.
• Give only such information as is essential, in the correct order.
• Be polite at all times.
• If your letter is a reply, give the date and reference of the letter to which you are replying, e.g. RE: Goods on order.

8)      Complimentary close. For instances:

·         Yours sincerely,

·         Yours truly,

·         Yours faithfully,

·         Yours obediently,

9)      Signature after leaving a line.

10)  In the end jot down your full name.

11)  Check your letter for accuracy of facts, punctuation, spellings, and grammar.